• Confirm field location & kick-off time 48 hrs out — check the NYSA schedule
• Send reminder to all families with directions + arrival time (arrive 15 min early)
• Bring a printed roster — the referee may request one copy, and your opponent may need one too
• Confirm players have matching uniforms — no jewelry; silicone spacers OK
• Set up team area on the correct side of the field
• Track player attendance and flag absences to coach before kick-off
• Collect and distribute any snacks after the game
• Post score/result in TeamSnap after the game
• Need to reschedule? Contact Daphnie at NYSA — requires 4 days notice and mutual agreement with the opposing team

Copy, paste, and customize these for TeamSnap or email.

Snacks after games are optional and completely up to each team. If yours decides to do them, a rotating sign-up works much better than the same family every week.

• Use SignUpGenius or a Google Sheet — one slot per home game
• Share the link at the start of the season with a light-touch ask: “completely optional, store-bought is great”
• Keep it low-pressure — not every family can contribute and that's okay
• Remind the family on deck 2 days before game day

If your team wants an end-of-season celebration, consider asking a different parent to lead it — not your primary team manager — so the extra planning doesn't pile onto someone who's already handling a lot.

• Venue ideas: local park, someone's backyard, a pizza place with a party room
• Keep it simple: pizza, cupcakes, and a few words from the coach goes a long way
• Timing: last game of the season or the weekend after
• Tip: if you plan to cover food costs, collect a small amount per family early in the season — avoids last-minute scrambling

• Set availability reminders to send 5 days before each game
• Use Availability view before game day to spot no-shows early
• Pin your roster & emergency contacts for quick sideline access
• Use Chat for quick updates — keeps all communication in one place
• Turn on game reminders so families get automatic push notifications
• Upload the season schedule early so parents can add it to their calendars
• Log game results right after the game while it's fresh
• Check the Assignments tab to set up snack or volunteer duty rosters

🔗 Full TeamSnap guide: nysacoach.org/teamsnap-guide

• Contact your Club Equipment Manager at the start of the season — don't wait
• Confirm each player has a numbered jersey, shorts, and socks
• No jewelry during games — silicone spacers are allowed
• Keep a note of missing or damaged kit items to report back to the club
• Uniform vendor: nysauniform26.itemorder.com
• Local options: Winner's, Healy, Risan
• When you pick up your team packet (pennies, ball, Pugg goals) at the start of season — that's also when you'll receive your NYSA-provided basic med kit. See the Med Kit section below.
• Pugg goals must be returned to your club by November 15 at end of season

• Collect any borrowed club equipment (pennies/pinnies, cones, etc.)
• Return Pugg goals to your club by November 15
• Return basic med kit to club if it was on loan
• Send a thank-you message to all families
• Coordinate any end-of-season celebration with the coach
• Submit a kit inventory to your Equipment Manager
• Archive the TeamSnap team or hand off to next season's manager
• Pass along any notes or tips for the next person in the role